LRHA Constitution :
For season 2017-18:
(Last amendments were agreed at AGM 2013 and are shown in red):
- The Association shall be called The Leicestershire and Rutland Hockey
Association (herein "the Association"). The Association shall be
affiliated to England Hockey (herein "the EH") and
the Midland Region Hockey Association (herein "the MRHA") and shall
be bound by the constitution regulations and bylaws of the EH and the MRHA.
- The Association shall be the local governing body for all hockey in
Leicestershire and Rutland as defined in the EH's constitution from time to
time (herein "the County").
- The objects of the Association shall be:
3.1 to promote, develop and encourage hockey throughout the County
for all persons regardless of age and sex by whatever means and in whatever
manner the Association thinks proper
3.2 to liaise with the EH and its other affiliated associations
for the same purposes
3.3 to raise and expend funds in any legitimate manner for the
3.4 to pursue these objects in a fair and lawful
manner regardless of age, sex, colour or disability
- Full membership by affiliation to the Association shall be open to all clubs and schools and any other clubs or persons whom the Association agrees shall become members within the County. Occasional clubs or those with no ground which have connections with the Association or the County may, with the prior consent of the Association, affiliate to the Association. Subject to the prior consent of the MRHA the Association may affiliate any club or school outside the County. "Affiliated Member" in this Constitution shall mean any body, which is affiliated to the Association and "Personal Member" shall mean any person who is a member of an Affiliated Member.
- All Affiliated Members, Personal Members and other members shall abide by
and be bound by this Constitution and the constitution, regulations and bylaws
of the EH and the MRHA.
- No Affiliated Members shall:
6.1 be accepted as a member unless its
name clearly distinguishes it from any other affiliated Member
change its name or incorporate any sponsorship reference without the prior
permission of the Association and the EH.
- 7.1 The Association may elect as an Honorary Member or Life Member any
individual who is giving or has given services to hockey in the County or to
the Association or to any of its historical constituent bodies.
7.2 The Association may create and confer other special categories of
membership as it may see fit. The powers, duties or privileges attaching to all
such classes of membership shall be such as the Association may from time to
Fees And Finances
- 8.1 Each Affiliated Member, Personal Member and other classes of
member shall pay such affiliation fees, subscriptions, entrance fees, levies
and other payments as may be determined from time to time by the Association.
If any due payment is not made on the due date, the Executive Committee
(herein "the EC") may deal with such failure in such manner
(including suspension and expulsion) as it shall in its discretion decide.
8.2 In addition to the payments described in Rule 8.1, all members of
the Association shall pay all payments properly required from them by the EH
and MRHA. If any due payment is not made on the due date, the EC may deal with
such failure as in Rule 8.1.
8.3 Affiliation fees, annual subscriptions and one off levies shall be
in such amounts and on such dates as are from time to time laid down by a
General Meeting of the Association, but entrance fees to competitions organised
by the Association shall be in such an amount and payable on such dates as
determined by the EC.
8.4 Payments of whatever nature may be calculated and charged on
Affiliated Members, Personal Members or classes of members or by any combination
of the same. Payments of whatever nature shall be payable to the Association or
any authorized Section of the Association or any combination of the same as the
EC may direct.
8.5 The monies of the Association shall be kept under the control of
the Director of Finance who shall be responsible to the EC. The Director of
Finance shall make no payment exceeding a sum from time to time laid down by the
EC, other than those made in the ordinary course of the Association's business
or, in emergency, with the consent of any of the other Officers.
8.6 The Director of Finance shall keep the Association's moneys in a
bank account with a bank approved from time to time by the EC and shall keep
all necessary books of account. The EC shall from time to time complete the
bank's usual mandate for the purpose of controlling the bank account.
8.7 The accounting year for the Association shall be such as is laid
down from time to time by the EC. A financial scrutineer
shall be elected by the Association in General Meeting to certify the
accounts of the Association.
8.8 The EC shall have the power to appoint and remove trustees in whose
name it may from time to time invest any monies in other assets of the
Association in such lawful manner as it thinks fit.
- 9.1 The Officers shall be the President, 4 Section Vice Presidents,
Immediate past President, President elect, Life Members,
Director of Administration, the Director of Finance,
County discipline administrator, Deputy Discipline administrator, EMHUA
representative and such other officers as the
Association may decide from time to time. Each Section of the Association
(namely the Men's, Ladies, Mixed and Schools & Youth Sections) shall be represented by the Section Vice Presidents. All such Officers shall be honorary officers unless the Association decides otherwise.
9.2 The Officers shall be
elected at an Annual General Meeting and shall hold office until the
conclusion of the next following Annual General Meeting. The President may
hold office for 3 consecutive years and shall then be ineligible for
re-election for a year. There shall be no limit on the time for which any
other Officer may serve in an office.
9.3 If a casual
vacancy shall occur in an Office, it shall be filled by appointment by the EC
and such appointee shall serve until the conclusion of the next following
Annual General Meeting.
9.4 Nominations for any Office may be made by the EC by inclusion of
the nominee's name in the agenda of an Annual General Meeting. Any Affiliated
Member or not less than 5 Personal Members may nominate an individual to an
Office by written notice to the Director of Administration prior to the relevant Annual General
Meeting which shall contain the approval of the nominee to the nomination. In
the absence of any nomination for any Office, the Annual General Meeting shall
refer it to the Executive Committee to fill under Rule 9.3. Any nomination for the
post of Section Vice President shall specify the Section for which the nomination is
- 10.1 The affairs of the Association shall be managed by an
Executive Committee which shall consist of the Officers and 4 Appointed
10.2 The EC shall have power to co-opt members. A co-opted member shall not serve beyond the termination of the AGM
next following the member's co-option but may be co-opted again thereafter for
a further term, unless a General Meeting resolves otherwise.
quorum for a meeting of the EC shall be 6 persons entitled to vote at it.
The President shall be the Chairman of the EC but in the President's absence,
the EC shall elect some other member to chair that particular meeting.
Meetings of the EC shall be held on the dates and at the times decided by it
and 14 days written notice thereof shall be given by the Director of Administration to
the members with an agenda of the business to be undertaken. Any three members
of the EC may by written notice to the Director of Administration require the Director of Administration to convene a meeting of the EC for the purposes, which shall be
detailed in such notice. The Director of Administration shall convene such a meeting
within 14 days of receipt of the notice for such business as is specified in
such notice and such other business as the EC shall decide to consider.
The EC shall have full powers to set up sub-committees and working parties
with such members, responsibilities, powers, duties and terms of reference as
the EC may decide. The President or some other person nominated for this
purpose by the EC shall be an ex-officio member of all sub-committees.
Other than co-opted members, each member of the EC shall have one vote and in
the case of equality, the Chairman of the meeting shall have a casting vote.
The EC may require from each Affiliated Member the name, address and telephone
and fax numbers of its officers, its playing colours, the locality of its
grounds and the name and addresses of its members and any other information
necessary for the EC, the EH and the MRHA properly to discharge their
Annual General Meeting
- 11.1 An Annual General Meeting ("AGM") shall be held at least one week prior to the MRHA AGM
accordance with that constitution), each year at a time and place decided by the EC. Written notice of
the AGM, together with an agenda, a copy of the Association's accounts and a
list of nominees for any Office (as known at the date of the notice) shall be
sent to each Officer, each member of the EC, each Affiliated Member and each
person elected under Rule 7.1 at least 21 days before the date of the
meeting. The Association shall not give notice of an AGM to Personal
Members but they may attend the meeting.
11.2 The business to be transacted at an AGM shall be the
presentation of reports and accounts; the election of Officers and the Appointed members and the
appointment of a financial scrutineer; amendments to the Constitution; the
determination of affiliation fees, fines and the like and any other business
of which due notice has been given. Any Affiliated Member may by written
notice to the Director of Administration given no later than
28 days prior to the AGM in the year in
question, require an item to be included in the agenda for consideration at
11.3 The incumbent President or, in the President's absence, a Section
Vice-President shall be the chairman. In the absence of all of them, the meeting
shall elect a member of the EC (or, if none is present, any person who is
present) to chair the meeting.
11.4 Each club shall have at least one representative at each General
Meeting and if not so represented shall (in the absence of good reason
acceptable to the EC) be liable for a fine of an amount determined each year by
the Annual General Meeting. The following shall be entitled to vote:
The Officers and Appointed Members;
One representative of each affiliated team or one representative of each affiliated club voting en bloc for its affiliated teams;
One representative of each affiliated school.
No person shall cast more than one vote or bloc vote notwithstanding that such person may be
attending the meeting in more than one capacity but the chairman shall have the
No voting by proxy shall be allowed.
Persons entitled to
attend the AGM but not entitled to vote may speak at the meeting.
10 persons present and entitled to vote shall be a quorum. If a quorum is not
present at the time the meeting is due to commence, the meeting shall be
automatically adjourned for fourteen days to a time and place decided by the
Officers, when the quorum shall be one person entitled to be present and
11.6 All business at an AGM shall be
transacted by a simple majority of those present and voting but no amendment
shall be made to a Rule of the Constitution save by a resolution carried by
an affirmative vote of at least two thirds of those present, entitled to vote and voting.
Special General Meeting
- The Director of Administration shall convene a Special General Meeting ("SGM") within 14 days of an instruction from the EC to do so, or of
receiving a written requisition to do so signed by duly authorised officers
of at least two Affiliated Members, provided that such instruction or
requisition shall clearly set out the intended business of the SGM. Rules 11.3 through 11.6 shall apply to an SGM. No business other than that set out
in the notice of meeting shall be conducted at an SGM.
- 13.1 The disciplinary measures laid down from time to time by the EHL and
MRHA shall apply. Subject thereto, the EC may make and apply additional
disciplinary measures that shall apply in the County. The EC shall appoint
such persons as it thinks fit, to administer the disciplinary measures.
13.2 In the
first instance each member, club and section will be responsible for discipline
within its own Section. All RED CARD matters should ordinarily be reported to
the appointed County Discipline Officer (or Deputy) and then referred back to
the appropriate Section where a determination as to further action may be made.
If any further discipline action is taken, a member or club may appeal, in the
first instance, to the EC. The appellant must deposit £50
as earnest money when making an appeal. Costs of the appeal will be taken from
the earnest money. The Director of Administration
will draw together a panel of three persons not involved in the first
determination. The EC shall have power (after due investigation) to affirm the first determination or further suspend, fine or expel
any Affiliated Member or Personal Member who has been found by the EC to its
reasonable satisfaction to have infringed the Constitution (including any
regulations or bylaws made under it). In exercising these powers, the EC shall
have due regard to the law and the rules of natural justice as well as any
procedures laid down by the EH and the MRHA.
The appeal tribunal may in their
absolute discretion order the refund of all or part of the earnest money.
offender penalised by the Association shall have a right of appeal to the
President of MRHA or any person nominated by such President.
Under the provisions of this Rule 13
13.4.1 The fine for which provision is made under Rule 11.4
13.4.2 Any Affiliated Member or Personal
Member who fails to make to the Association any due payment on it's due date
shall be fined £25
13.4.3 Any Affiliated Member or Personal Member who owes money
to the Association at the end of the accounting year may be fined £25
The EC may vary the amount of such fines and impose fines for other breaches of
these Rules at it's discretion.
Nothing in this Rule 13 shall limit or detract from the generality
of the contents of this Rule 13.
- Any person serving on any committee or sub-committee of the Association or
appointed by and acting on behalf of the Association shall be indemnified by
the Association against any costs, claims, damages or any expenses which may
arise from any action taken with the authority of the Association other than
any such arising from the wilful act or default of such person. For the
avoidance of doubt the EC acting on behalf of the Association may take out
such insurance as it considers reasonably necessary to cover any such
matters or the conduct of the same and may pay the premiums thereon out of
its general funds.
- The EC shall determine any question on the interpretation of the
Constitution and any rules, bylaws and regulations under the Constitution. The
EC's decision on such matters shall be final and binding unless a General
Meeting of the Association determines otherwise.
- A resolution to dissolve the association shall be put to a General Meeting
but may be passed only by the affirmative vote of at least three quarters of
those present entitled to vote and voting. If the resolution is carried the EC
shall realise the assets of the Association and discharge (or make provision
for the discharge) of the Association's liabilities, including the costs of
dissolution. Any surplus of funds shall be distributed in such manner as the
resolution to dissolve shall determine. In the absence of determination by the
resolution, the surplus shall be paid to the MRHA or any other body that
at the time fulfils the function of supervising hockey in the Midlands area.
This Constitution was
originally adopted at the Inaugural General Meeting of the Leicestershire &
Rutland Hockey Association on 11 June 2001 at Glenfield's County Council Offices.
Amended at AGM 12.5.04
Amended at AGM 9.5.07